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For gestorías and asesorías in Spain

The accounting software that balances to the cent.

The figure your adviser files is the figure the books say. Your clients send their invoices as they have them — a phone photo, a Telegram message, their own link — and iCifra reads them, proposes each double-entry asiento and checks the balance to the cent; you approve it. And on closing night, the VAT figures are already there, drawn from those same approved invoices.

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No card · hosted in the EU (Frankfurt)

How this invoice lands in the books

Aguas Demo del Valle S.L.156,75 €

628 + 472 410Balances

The list

Your client photographs the invoice with their phone.

Invoices come in through the browser, Telegram or the client's link, and come out read. The reading is done by AI — an Anthropic model (Claude) — and no document is booked until a person approves it; what the AI does not settle, it flags for you as doubtful.

Each invoice reaches you with what the AI read on it: the supplier, the NIF, the number, the date, the base and the VAT. The sum is checked against the printed total.

The asiento

What you approve goes into the books with its asiento.

Double entry with the Plan General Contable accounts: the base to its expense account, the input VAT to its own and the total to the supplier's subaccount, debit equal to credit in integer cents.

Libro Diario

Asiento after asiento, debit and credit add up to the same.

Each asiento carries its date and its number, running through the whole year. One that does not balance stays out of the books: it is held back, with its reason. And if an invoice is a cent over or under, you decide what is done with it.

The bank

Every bank movement looks for its document.

You import the statement, and each movement is compared with the documents for the same amount and a nearby date. Nothing is matched until you confirm it, and a movement that finds none stays in view.

The quarter's VAT

The VAT comes from the same approved invoices.

Output VAT and deductible input VAT are added up separately, each by rate and in integer cents, and the difference is the quarter's result: to pay or to offset. The form is not something iCifra fills in.

Before filing

You close the quarter.

Each client's close goes step by step: the documents received, read and reviewed, the bank reconciled and the books balanced. With all of it done, iCifra tells you it looks ready to file, and does not mark it for you.

  • You sign: iCifra prepares the books and the quarter's sheets, and does not file any return.
  • In the European Union: the database, the files and the compute are in Frankfurt.
  • The document's bytes do leave: Anthropic reads them.
  • iCifra books no document on its own: no document reaches the books until a person approves it.

Aguas Demo del Valle S.L.156,75 €

Factura 0007/2026

Libros del trimestre

Ejercicio 2026 · 3T

The figure your adviser files is the figure the books say.

Gestoría Ejemplo Demo S.L.

A photo of an invoice from Aguas Demo del Valle S.L., and what iCifra reads in it

Aguas Demo del Valle S.L.

NIF B00000012

Factura 0007/202617/07/2026

Cliente Gestoría Ejemplo Demo S.L. · B00000018

Suministro de agua 06/2026142,50 €
Base142,50 €
IVA 10 %14,25 €
Total156,75 €

Example data, fictitious

Leído de la foto

Leído
ProveedorAguas Demo del Valle S.L.
NIFB00000012
Factura0007/2026
Fecha17/07/2026
Base142,50 €
IVA 10 %14,25 €
Total156,75 €

142,50 € + 14,25 € = 156,75 €

Cuadra

Propuesto · espera tu aprobación

Example data, fictitious

Invoice 2026-0101 from Mantenimiento Integral Demo S.L., and its asiento in the Libro Diario

Mantenimiento Integral Demo S.L.

NIF B00000010

Factura

2026-0101

Fecha
03/07/2026
Cliente
Gestoría Ejemplo Demo S.L. · B00000018
ConceptoImporte
Mantenimiento de instalaciones 07/2026900,00 €
Base imponible900,00 €
IVA 21 %189,00 €
Total1.089,00 €

Example data, fictitious

Libro Diario

3T 2026

Gestoría Ejemplo Demo S.L. · B00000018

Asiento 103/07/2026Factura 2026-0101

Cta.CuentaDebeHaber
622Reparaciones y conservación900,00
472HP IVA soportado189,00
410Acreedores1.089,00
Debe = Haber1.089,001.089,00

Propuesto · espera tu aprobación

Example data, fictitious

The quarter's Libro Diario over two pages, the sum carried from one to the next

Libro Diario

3T 2026

Gestoría Ejemplo Demo S.L. · B00000018

FechaCta.DebeHaber
Suma anterior1.547,041.547,04
24/07/2026628318,40
EC-2026-8821447266,86
410385,26
04/08/20266231.200,00
2026/214472252,00
4751180,00
4101.272,00
11/08/2026624260,00
ME-2026-339047254,60
63112,40
62935,00
410362,00
Suma y sigue3.746,303.746,30

Example data, fictitious

Libro Diario

3T 2026
FechaCta.DebeHaber
Suma anterior3.746,303.746,30
18/08/2026628121,07
CD-2026-7110447225,42
410146,50
6780,01
25/08/20264302.904,00
2026-00427002.400,00
477504,00
31/08/20266402.100,00
NOM-2026-084751315,00
476133,35
4651.651,65
Total debe = Total haber8.896,808.896,80

Invoice CD-2026-71104: you chose to book the cent on this invoice only.

Example data, fictitious

The bank statement: each movement with its document, or waiting for one

Extracto bancario

3T 2026

Gestoría Ejemplo Demo S.L. · B00000018

FechaConceptoImporte
07/07/2026Transferencia Mantenimiento Integral Demo S.L. B00000010-1.089,00
14/07/2026Transferencia SoftNube Demo S.L. B00000011-301,29
21/07/2026Transferencia Aguas Demo del Valle S.L. B00000012-156,75
29/07/2026Transferencia Energía Cantábrica Demo S.L. B00000013-385,26
31/07/2026Comisión mantenimiento cuenta-12,00
08/08/2026Transferencia Bufete Demo & Asociados S.L.P. B00000014-1.272,00
14/08/2026Transferencia Cliente Demo Sur S.L.640,00
29/08/2026Transferencia Cliente Demo Norte S.L. B000000202.904,00

Example data, fictitious

Conciliación

3T 2026
FechaDocumentoEstado
07/07/20262026-0101Conciliado
14/07/2026F-2026-5521Conciliado
21/07/20260007/2026Conciliado
29/07/2026EC-2026-88214Conciliado
31/07/2026Sin documentoRevisar
08/08/20262026/214Conciliado
14/08/2026Sin documentoRevisar
29/08/20262026-0042Conciliado
Conciliados
6
Por revisar
2

Example data, fictitious

The VAT register, and the Modelo 303 figures drawn from it

Libro registro de IVA · resumen por tipos

3T 2026

Gestoría Ejemplo Demo S.L. · B00000018

TipoBaseCuota
IVA soportado
21 %3.048,47640,17
10 %142,5014,25
Total soportado3.190,97654,42
IVA repercutido
Total repercutido2.400,00504,00

504,00 − 654,42 = -150,42Cuadra

Example data, fictitious

Modelo 303

Cifras del trimestre

Autoliquidación del IVA · régimen general

Ejercicio
2026
Periodo
3T
NIF
B00000018
Apellidos y nombre o razón social
Gestoría Ejemplo Demo S.L.
IVA devengado
Régimen general · base imponible2.400,00
Régimen general · cuota504,00
IVA deducible
Operaciones interiores corrientes · base3.190,97
Operaciones interiores corrientes · cuota654,42
Total a deducir654,42
Resultado
Devengado − deducible-150,42
Resultado de la liquidación A compensar-150,42

Example data, fictitious

The quarter's checks, and the gestor's signature

Comprobaciones del trimestre

3T 2026

Gestoría Ejemplo Demo S.L. · B00000018

ComprobaciónCifrasEstado
Libro Diario · debe = haber8.896,80 = 8.896,80Cuadra
Libro de IVA · soportado por tipos640,17 + 14,25 = 654,42Cuadra
Modelo 303 · devengado − deducible-150,42A compensar
Extracto · movimientos conciliados6Conciliado
Extracto · sin documento2Revisar

Example data, fictitious

Firma

3T 2026

Libros de Gestoría Ejemplo Demo S.L. · B00000018 · 3T 2026

Revisado y conforme.

El gestor
Fecha

Example data, fictitious

What it does

What exactly does iCifra do?

Document intake
Telegram · folder · ZIP
Drag a folder or a ZIP and it is walked through inside, nested folders included. On Telegram, PDFs and photos arrive one at a time.
Received and issued
expense · income · payslip
Expense, income, payslip and credit note, each posted on its own side. A credit note reverses its invoice's accounts, or goes to 608 or 708 when it is not linked.
Duplicates
by hash and by content
The same file twice is caught on upload; the same invoice scanned twice is caught by content.
Libro Mayor
debit = credit
By account, by supplier, by date. Footed in integer cents, or not published.
Bank
CSV, Excel and PDF
Statements as Norma 43, CSV, Excel or PDF, matched to the invoices by amount and date. We do not connect to your bank.
Sheets for the 303 and the 347
Excel · CSV
The Modelo 303 sheets — the received-invoice book, the breakdown by VAT rate and the quarterly totals — and the Modelo 347 one with the counterparties that reach 3.005,06 € in the period exported, in the Excel your adviser already reads.
Assistant
on your own data
Questions answered from your own approved documents, and nothing else. Every question starts from scratch: there is no conversation memory.

Prices

iCifra is in beta: one plan, and the price is agreed with each firm.

Every firm comes in by invitation or after we review its account by hand. During the beta there are no plans to buy: you request a demo and we talk it through with you.

How the price works in the beta.

One plan
Every firm in the beta is on the same plan, whatever its size. The clients, the users and the invoices a month are set for each firm.
An agreed price
Every price today is a special offer, agreed one by one with each firm, and you start without paying anything.
Plans still open
The plans and their prices are still going to change.
No automatic purchase
Neither the website nor the app sells plans yet. Automatic purchase will open only when the app is fully ready and secure.
Request a demoNo card and no commitment: we read the request ourselves.

The beta's prices, on their own page

Questions

What do gestorías and practices ask before trying it?

Does it replace my tax adviser?
No. The one who signs and files is your adviser. The idea is that they receive a figure already balanced instead of a folder of PDFs.
Where is my data?
In the European Union: the database, the files and the compute are in Frankfurt. Each firm is isolated from the others in the database itself, and the documents live in a private store that only opens with links that expire. The document's bytes do leave: Anthropic reads them.
What if the automatic extraction is wrong?
Then the document lands in review with the reason, and nothing reaches the books until a person approves it. The arithmetic is checked against the printed total, which is the figure with legal force.
How does iCifra read an invoice?
The whole PDF or photo is sent to an Anthropic model (Claude), which returns the fields: base, VAT rate and amount per rate, IRPF, total, NIF, number and date. There is no OCR and no template per supplier. Then the arithmetic is checked against the printed total.
Where do the Modelo 303 figures come from?
From your approved invoices, added up in integer cents. “Facturas (303)” has one row per invoice with base and VAT amount per rate (21, 10, 4 and 0%) and “Resumen 303” groups them by quarter. Any other rate, such as 5%, gets its own base and VAT columns. When you export you pick the book, received or issued; the form is not something iCifra fills in.
Which suppliers reach 3.005,06 €?
The “Modelo 347” sheet groups by NIF, adds up the period you export in integer cents and marks “Sí” on reaching 3.005,06 €; since the 347 is yearly, take it from the year's report. It is a working paper for your adviser, and it does not have the shape in which a 347 is filed: iCifra does not generate the model and does not file it.
How does bank reconciliation work?
You import the statement as Norma 43, CSV, Excel or PDF. Each movement is scored against the invoices with its same amount and a nearby date: if the score is high it is proposed as exact, and the exact ones are confirmed in one go; if it is middling it is proposed for you to review, and if not, it stays in sight. Nothing is matched until you confirm it. By default the amount may differ by no more than one cent and the date by no more than thirty days; the owner or an administrator changes this in Settings › Bank matching.
Can I send the invoices on Telegram?
Yes: the bot comes with the beta plan, the same for every firm. Each client gets a link; they open it, tap “Open in Telegram” and what they send the bot is filed under that client and stays to review. The bot takes PDFs and photos up to 15 MB, not ZIPs.
Is iCifra Verifactu-compatible?
We do not put it that way. Verifactu obliges whoever issues invoices (Real Decreto 1007/2023) and iCifra does not issue them: it reads them and proposes their asientos. That is why it is not a computerised invoicing system and it does not make you comply with anything. The RDL 15/2025 dates are on the Verifactu page, with their source.
How many people can sign in?
As many as we agree with your firm: during the beta, the number of users is set for each one. The owner invites the team from Settings › Team, and an administrator can invite accountants too.
Is it any use for autónomos and pymes?
Yes, from their side: the autónomo or small company opens no account. Its gestoría sends it a link, and from the phone it sends the photos and PDFs of its invoices and receipts, through the page the link opens or by Telegram. iCifra accounts are for gestorías: if yours does not use it yet, ask it to.
Can I take my data and leave?
Yes. The 303 and 347 sheets, the invoice book and the Libro Mayor come out in Excel; the listing, in CSV as well. The PDFs and the photos come out in a ZIP: you tick them in a client's list and press “Download”. There is no single file with the whole account. Deleting the account deletes the documents.
How much does it cost?
During the beta, whatever we agree with your firm. Every firm is on the same plan, with its limits set for that firm, and every price today is a special offer, agreed one by one, and you start without paying anything. The plans and their prices are still going to change.
Is it finished?
No. What this page shows exists today. We would rather show you less and have all of it be true.

More about iCifraAsesorías and practicesAutónomos and pymesHow it worksSecurity and dataVerifactu and SIFInvoices on Telegram

Contact

Request a demo.

No sales pitch: we want to see the real process at a firm with real clients. We answer ourselves, not a form.

What happens next

We read it and reply by e-mail. If it fits, we show you the product on real invoices, on a demo company.

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Data protection. Controller: iCifra. Purpose: answering your enquiry. Basis: your consent on sending it. Retention: twelve months unless we start talking. Your data is not passed to third parties; the email is sent through a provider based in the EU or with equivalent guarantees. You can access, correct or delete your data by writing to hola@icifra.com.